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Understanding an MRR Schedule: The Key Metrics for Subscription-Based Businesses

Understanding an MRR Schedule l The Recurring Revenue Conference
Understanding an MRR Schedule l The Recurring Revenue Conference

The subscription economy has seen tremendous growth in recent years, with the advantages of recurring revenue models now well established. As subscription-based businesses become more prevalent, understanding key metrics becomes crucial for success. One financial worksheet that provides such metrics is the Monthly Recurring Revenue Schedule (MRR).

Utilizing your MRR Schedule can provide game-changing insights for your subscription-based business.

Let's explore the MRR Schedule and the important metrics that can help drive your business to new heights.

Understanding MRR Schedule: The Key Metrics for Subscription-Based Businesses

1. Defining the MRR Schedule

The MRR Schedule is a representation of the revenue generated by a subscription-based business over a specific period of time. It allows businesses to track their recurring revenue and identify trends and patterns. By analyzing the MRR Schedule, businesses can make data-driven decisions to optimize and maximize their revenue streams.

To calculate the MRR, you need to sum up the monthly recurring revenue from all active subscriptions within a given time frame. This includes the revenue generated from new customers, upgrades, downgrades, and churned customers.

2. Key Metrics to Track in the MRR Schedule

A) Monthly Recurring Revenue (MRR) As the name suggests, MRR represents the revenue generated from active subscriptions on a monthly basis. It is the fuel that drives the growth of subscription-based businesses. Tracking MRR allows businesses to identify trends and patterns in revenue generation, monitor your business performance, and set realistic targets.

B) Churn Rate Churn rate is the percentage of customers who cancel their subscriptions within a specific time period. By tracking churn rate, subscription-based businesses can identify the forces behind customer attrition and take proactive measures to reduce churn and improve customer retention.

C) Expansion Revenue Expansion revenue refers to the additional revenue generated from existing customers through upgrades or add-on purchases. This metric measures the potential for growth within your current customer base. By tracking expansion revenue, subscription-based businesses can identify opportunities to upsell or cross-sell to existing customers, increasing customer lifetime value.

D) Average Revenue per User (ARPU) ARPU represents the average revenue generated per user or customer. By calculating ARPU, businesses can understand the overall value each customer brings to the bottom line. By optimizing ARPU, businesses can increase their revenue by targeting high-value customers and offering personalized upsell opportunities.

3. Optimizing the MRR Schedule for Success

A) Retaining and Delighting Customers Reducing churn rates and retaining customers is vital for the long-term success of subscription-based businesses. To achieve this, focus on providing exceptional customer experiences, delivering value consistently, and addressing customer concerns promptly. A happy and satisfied customer is likely to continue their subscription and recommend your services to others.

B) Targeting High-Value Customers Identify your high-value customers based on their spending habits, engagement levels, and willingness to advocate for your brand. Develop personalized marketing and upselling strategies to maximize their lifetime value. By zeroing in on high-value customers, you can increase your revenue without significantly increasing your customer base.

C) Experimenting with Pricing Strategies Pricing has a direct impact on your MRR and profitability. Experiment with different pricing models, discounts, and offers to find the optimal balance between value and revenue generation. Test different price points and monitor the impact on MRR and customer acquisition. An MRR data-driven approach to pricing can help identify pricing opportunities that can increase revenue and attract new customers.

Understanding and optimizing the MRR Schedule can help to increase the results of a SaaS business. By tracking key metrics including MRR, churn rate, expansion revenue, and ARPU, a SaaS business can make data-driven decisions that drive growth, reduce churn, and maximize revenue.

Combining Revenue Streams

The MRR Schedule provides historical revenue data to track and identify trends over time. By examining changes in this metric, businesses can determine how their strategies are performing and take steps to adjust accordingly.

Additionally, analyzing the MRR Schedule's revenue metrics can help businesses better predict upcoming revenue and detect potential issues early on. For those looking to combine revenue streams, understanding this metric enables them to better measure the effectiveness of their efforts and make necessary adjustments to optimize their subscription-based business model.

The Value of Your MRR Schedule

Take the time to analyze your MRR Schedule, identify areas for improvement, and implement strategies to optimize your subscription-based business. By retaining and delighting customers, targeting high-value customers, and experimenting with pricing strategies, you can achieve the full potential of your business model in the subscription economy.

Ben Murray sums up the value of an MRR Schedule quite well in his post, How to Create Your MRR Schedule:

"MRR, or monthly recurring revenue, is the life of a SaaS business. It's essential data to manage and improve your business. And the MRR schedule is one of the most requested data items in due diligence.

The SaaS MRR schedule, or sometimes called the MRR waterfall, is the source of key SaaS metrics. It's also the data foundation that drives your SaaS valuation."

The Recurring Revenue Conference

Don’t miss an opportunity to hear and participate in roundtable discussions, and mix and meet with some of the world’s top SaaS thought leaders at the Recurring Revenue Conference

November 9th, 2023 in Culver City, CA. For registration and more information, go to:

Much of the information above was inspired by the excellent article by Michael Lohan, Forbes Councils Member, July 5, 2018, “Subscription Analytics: Every Business Metric You Must Know To Be Successful.” Link


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